Request For Proposal RFP
SECTION 1 – NOTICE TO BIDDERS:
Sealed bids will be received (and subsequently publicly opened) for 2026 HVAC Upgrades Project for Mehlville High School, Central Office, Bierbaum Elementary School, and Beasley Elementary School no later than exactly 1:30 PM on October 8, 2025 at the Mehlville School District Facilities/Operations Office, 69 Randolph Place, St. Louis, MO 63125.
The work shall be completed by a qualified mechanical contractor who shall submit a turn-key proposal for the Design/Build HVAC work for retrofit systems installation work at Mehlville High School, Central Office, Bierbaum Elementary School, and Beasley Elementary School as specified and as required by code. Only Design-Build contractors meeting the requirements within the specifications will be considered as qualified bidders.
Contract documents will be available Wednesday, September 17, 2025 at Facility Solutions Group, 901 Horan Drive, Fenton, MO 63026. Contact Dan Childress at 636-236-6706 for contract documents.
A Mandatory Attendance pre-bid conference will be held at 1:30 pm on Wednesday, September 17, 2025 at Mehlville High School Central Office Building, 3120 Lemay Ferry Rd, St. Louis, MO 63125.
Bidders must provide, with the bid, a Bid Bond in the amount of 5% of the proposed contract sum. No cashier checks allowed.
All Bidders whose bids are in excess of $5,000.00 must provide with their bid the Federal Work Authorization Program (“FWAP”) Affidavit of Compliance and Verification Form with respect to employees working in connection with the contracted services, affirming enrollment in a FWAP.
Proposals shall be submitted on the forms provided by the Mehlville School District. No other type of submittal will be considered. Proposals shall be enclosed in an opaque envelope, sealed and plainly marked "Proposals for Mehlville – 202 HVAC Upgrades Project (Bid # Q-1468)” and mailed or delivered to Mehlville School District, Facilities / Operations Office Building, 69 Randolph Place, St. Louis, MO 63125.
No proposal can be withdrawn after the time set for the receiving of proposal and pending consideration and action upon same by the Board of Education. In no event, however, will action upon proposals be deferred beyond forty-five (45) days from the date hereinbefore set forth for receiving of same.
The Board of Education reserves the right to accept or reject any or all proposals and to waive technicalities. The successful contractor will be required to agree to the contract, which will be based on the applicable AIA contract, prepared by Mehlville School District for the project.
Performance & Payment Bonds
Payment and Performance Bonds in the amount of 100% of the proposal will be required by the successful primary contractor using sub-contractors. The cost of the bonds will be the responsibility of the selected contractor.